Key Responsibilities

Event Planning and Delivery:

• Lead the planning and delivery of events across corporate, property-sector, bespoke private and wedding clients, from intimate gatherings to large-scale productions.

• Develop creative concepts, themes and formats in collaboration with clients and the wider Invoke team, translating current trends into curated set design, entertainment, catering and styling.

• Create detailed event plans, production schedules, run-of-show documents and timelines.

• Manage events on site, overseeing build, live delivery and de-rig to ensure a seamless guest experience.

• Lead post-event wrap-ups, including client debriefs, supplier feedback and final reconciliation.

Client Management:

• Act as the primary point of contact for clients, building strong, trusted relationships through clear and consistent communication.

• Interpret client briefs and present proposals, creative decks and budgets with confidence.

• Manage client expectations, approvals and change requests throughout the planning process.

• Build and maintain relationships with sponsors, stakeholders and partners.

Weddings and Private Celebrations:

• Plan and deliver weddings and milestone celebrations with a personal, considered approach, guiding couples and families from first consultation through to the day itself.

• Support destination events in Portugal and beyond, including venue liaison, local supplier coordination, and guest logistics.

Team Collaboration:

• Work closely with the Event Director and Events Executive to share workload, align on priorities and maintain consistently high standards across all events.

• Support, mentor and delegate to event coordinators, freelance staff and on-site crew.

• Collaborate with Invoke’s branding and digital teams to ensure event creative, invitations and communications are consistently on brand.

Budget and Supplier Management:

• Develop and manage event budgets, ensuring every event is delivered within agreed financial parameters.

• Source, brief and manage venues, suppliers and contractors, building and maintaining Invoke’s trusted supplier network.

• Negotiate contracts to secure the best rates and terms without compromising on quality.

• Track spend, report on event financials and manage final reconciliations.

Logistics and Operations:

• Coordinate all logistical elements, including venue selection, catering, AV and production, transport and accommodation, in Ireland and overseas.

• Oversee health and safety requirements, permits, insurance and risk assessments, ensuring all events comply with relevant laws and regulations.

•  Manage on-site issues and emergencies calmly and effectively.

Innovation and Trends:

• Stay ahead of trends across events, hospitality, design and entertainment, bringing fresh ideas to every brief.

• Identify new suppliers, venues and technologies that elevate the guest experience.

Requirements

• Minimum 5 years’ experience in event management, delivering premium corporate, private and/or wedding events.

• Proven ability to manage multiple events simultaneously, from concept through to delivery.

• Expertise in budgeting: creating, managing and reconciling event budgets with a focus on cost control and value.

• Strong negotiation skills and an established network of suppliers and venues in Ireland; experience in Portugal or other international destinations is a strong advantage.

• Advanced Microsoft Office skills, particularly Excel for budget tracking and financial reporting.

• Experience with event management software and project management tools.

• Proficiency in design tools such as Canva for event presentations and materials.

• A creative eye with a strong sense of style and design, and a passion for current and emerging trends.

• Exceptional communication skills, both written and verbal, with the confidence to present to clients at a senior level.

• Proven leadership skills, with experience motivating and mentoring a team.

• Calm and solutions-focused on site, able to problem-solve quickly and creatively under pressure.

• Detail-oriented and highly organised, with a genuine commitment to exceptional client service.

• Flexibility to work evenings and weekends as the event calendar requires, and willingness to travel, including to Portugal and other international destinations.

• Full Clean Driving Licence essential.

What We Offer

• €55,000 – €60,000 base salary + 10% performance-based bonus, with annual salary reviews.

•  23 days annual leave + 10 public holidays.

• Hybrid working: 3 days in the office, 2 days from home.

• Early Finish Fridays.

• Opportunities for career progression, personal development and training.