We're Hiring - Event Manager

Invoke Public Relations & Events are seeking to hire a hard-working, Event Manager to join our busy events team at Invoke. The chosen candidate will be involved in assisting their Account Director in the planning and execution of a range of cutting-edge campaigns on behalf of clients from Property, Business, PR Launches and several key bespoke events.

Working as part of a boutique agency, you will provide an imperative and proactive role in supporting client accounts and managing key client relationships. This is an opportunity for a passionate team player with a keen interest in Events, to join a dynamic and burgeoning events agency.

ATTRIBUTES:

  • Attention to detail | Well organised | Hard-working.

  • Proficient in Word, Excel, PowerPoint/Adobe PC and general computer knowledge.

  • Development, production and delivery of projects from proposal right up to delivery.

  • Delivering events on time, within budget, that meet (and exceed) expectations.

  • Setting, communicating and maintaining timelines and priorities on every project

  • Communicating, maintaining and developing client relationships

  • Managing supplier relationships

  • Managing operational and administrative functions to ensure specific projects are delivered efficiently

  • Providing leadership, motivation, direction and support to your team.

  • Travelling to on-site inspections and project managing events.

  • Being responsible for all project costs & budgets from start to finish.

  • Ensuring excellent customer service and quality delivery.

 RESPONSIBILITIES INCLUDE:

  • Project Management and Coordination

  • Program planning, execution, task management, vendor relations, administrative,

  • Upkeep and event updates, communications liaison and scheduling

  • Budget management – plan to the budget / notify director of status

  • Coordinate function orders and logistics

  • Developing client program proposals and program design

  •  Developing and managing program budgets (zero-based and historical), reconciliation, event income and expenses

  • Ascertaining client needs and services required

  • Setting and developing timelines, project management task lists, and divisions of duties

  • Managing logistics, operations, schedules, and production coordination

  • Manage site selection, RFP creation and management, site inspections, and analytical recaps

  • Oversee overall project execution, performance, and profitability

ADDITIONAL SKILLS:

  • Problem-solving and management through stressful situations

  • Project management, timelines, and task management

  • Registration and communications best practices (experience with event registration platforms)

  • Facilities management, audio-visual, room layouts and design

  • Production, staging, and on-site execution

  • Menu planning and design

  • Supplier/Venue sourcing and management

  • Contracting, negotiations, and compliance

  • Risk assessment and management (emergency planning)

  • Event budgeting and financials

  • Evaluations, reporting and analysis

  • Leadership and strong interpersonal skills

  • Outstanding written and oral communications skills

  • Working knowledge of Excel, Power Point, Word and cloud-sharing programs

  • Understanding of social media in event settings

Time Commitment: full time; travel will be included; long days and some weekends are expected

Salary will reflect the level of the position and experience of the candidate.
Interested applicants, please email your CV in confidence to Careers@invoke.ie

JOBSCatriona Barry